Sales and Usage Report Requirements


The State of Utah Division of Purchasing consistently strives to ensure it is meeting its obligations to the taxpayers and citizens of the State by providing the highest public value in the expenditure of funds for goods and services. To that end, all state cooperative contract holders must submit to the Division of Purchasing quarterly sales and usage reports. This responsibility is outlined in your contract Standard Terms and Conditions. Please follow the guidelines below when submitting your reports. Failure to comply with these guidelines may result in the suspension or cancellation of your state cooperative contract.

Quarterly Submission


All reports submitted are to coincide with the quarters and date ranges as outlined below. The Division of Purchasing will send an electronic reminder.

  • Quarter 1: January 1 – March 31 (due by April 30)
  • Quarter 2: April 1 – June 30 (due by July 31)
  • Quarter 3: July 1 – September 30 (due by October 31)
  • Quarter 4: October 1 – December 31 (due by January 31)

Electronic Report Submission


All reports must be submitted electronically in the format designated in your contract (Summary or Line-Item Reporting). If your contract does not specify a template, please use the Summary format. You have been provided links below to the correct electronic template for your contract which includes instructions, sample data, and all other information that must be provided. This format must be followed when submitting reports. The reports must be submitted electronically via e-mail to: salesreports@utah.gov. If you have questions about which format to use, contact your Purchasing Agent that oversees your contract or Garret Johnston at (801) 538-3216 or gkjohnston@utah.gov. The Summary and Line-Item templates are available below.

Remittance


If your contract has an administrative fee, an invoice for administrative fees due will be emailed to the usage report contact on file. Please make sure your usage report point of contact is up to date, as all invoices will be due upon receipt. Please remit payments to:

State of Utah Division of Purchasing
Attn: Cooperative Contracts
P.O. Box 141165
Salt Lake City, UT 84114-1165

When submitting the payment, please include the State’s invoice number on your payment so that the Department of Finance can correctly apply your payment.