Purchasing Policy - 3

Purpose

The purpose of this policy is to define items that can be obtained without a procurement process.

Definitions

“Government Agency” is a public entity as defined by 63G-6a-103(62)
"Public entity" means the state or any other government entity within the state that expends public funds.

Policy

Pursuant to Utah Code Section 63G-6a-303(5), the Chief Procurement Officer has determined that the following items do not meet the definition of a “procurement item” as defined in Utah Code 63G-6a-103 and, as such, are not subject to the requirements of the Utah Procurement Code 63G-6a and do not require a “procurement process” be conducted. An executive branch procurement unit under the Division of Purchasing does not need to submit a requisition to State Purchasing for the items listed below:

1. Professional Association Membership Dues and Fees. Membership dues are subject to FIACCT 05-08.00
2. Professional or Trade Certification or Re-Certification Training that is required to obtain the knowledge, experience, and skill to perform the job or tasks associated with the employee’s current position. This does not include educational assistance for degrees, which must follow the internal policy of the individual’s agency.
3. Conference fees sponsored by the Federal Government, a Utah Government Agency, or Professional Association(s).
4. Sponsorships of events or conferences.
5. Contracts and purchases between executive branch agencies and Local Mental Health Authorities or pursuant to Utah Code Annotated 17-77-301, their contract provider(s), which contract with Utah Medicaid as a “Prepaid Mental Health Plan” (PMHP), under the authority of Utah Medicaid’s managed care waiver with the Centers for Medicare and Medicaid Services (CMS).
6. Contracts and purchases between executive branch agencies and Local Substance Abuse Authorities or pursuant to Utah Code Annotated 17-77-201, their contract provider(s), which contract with Utah Medicaid as a “Prepaid Mental Health Plan” (PMHP), under the authority of Utah Medicaid’s managed care waiver with the Centers for Medicare and Medicaid Services (CMS).