For Agencies
Additional Training/Resources
The Division of Purchasing staff is available to both Executive Branch Agencies and other public entities to help with trainings and assistance where needed. We also provide in-person trainings/seminars throughout the year in various formats. There are additional trainings and resources available on this page for those who are new to the procurement profession or season professionals looking for a refresh.
Foundational Training
No matter how new or seasoned within public procurement you are, it is always good to refresh on certain topics or areas you haven’t touched in a while. We offer a wide range of resources to help all levels of public procurement professionals in their day to day work.
Purchasing Basics
Here are some resources for the most common procurement topics that come up frequently. These topics and resources are geared more towards those making daily purchases for their agency (i.e. small purchases) and things to look out for.
- Updated - Purchasing Flowchart (Oct. 2024)
- Overview of the Contracting Process
- Small Purchase Training Instructions
- Membership Dues, Sponsoring, & Training Procurements
- Procurement Fraud
- Small Purchases
- View the UCI State Use Law
State Cooperative Contract Training for Agencies
- Understanding the State Cooperative Contract Landing Page
- How to Buy from a State Cooperative Contract
- Making a Best Value Decision
- Get A Quote Process in the SCC
- State Cooperative Contract FAQ
Group Gatherings
If you are planning to have a team meeting with Group Gatherings, you will want to watch this video and see the power point for clarification.
Note: In the training video, Tami mentions that procuring individuals are required to list LPD016 in the accounting line description in FINT. As a clarification, the LPD number is only required when the procurement requires State Travel approval.
Advanced Purchasing/Certifications
Here are some resources for less common procurement topics and for those who have been in public procurement longer and are looking for certifications. These resources are geared towards those who are more involved in bigger and more advanced solicitations.
- Updated - Procurement Education Partnership CPPB/CPPO Scholarship Application
- Updated - Instructions for the Public Procurement Professional Certification
- Contract PPPC Exam V2
- PPPC Recertification - reach out to [email protected]
- Scope of Work - Where to Begin
- Invitation for Bids
- RFP - Request for Proposal Essentials
- Professional Services Procurement
- ACWESPP (Sole Source) Guide
Information Technology Purchases
State Agencies should follow the current Technology Acquisition Approval (TAA) process and work with their support pod for any purchases. Reach out to your purchasing support pod and IT Director for additional information and assistance.
Refer to the Buy IT Catalog for frequently purchased items that can be purchased through existing statewide cooperative contracts.
In Person and Virtual Trainings
The Division of Purchasing works with community partners (NIGP, EdPAC, etc.) to put on in-person trainings on a quarterly basis, as well as more frequent virtual trainings. These are optional trainings that provide continuing education credits. We aim to create engaging training that is relevant to current events that might be impacting the procurement industry.
In-Person Trainings
We offer a variety of in-person training seminars. The Division of Purchasing hosts the Procurement Education Partnership (PEP) Seminar multiple times a year. This is hosted currently at the Taylorsville State Office Building (TSOB) with remote viewing parties for those north of Salt Lake County and those south of Utah County. The PEP Seminar goes over current impacts from areas like the legislative session, interim sessions, industry impacts, and others. It also goes through a variety of training topics from foundational to advanced topics. These topics are largely derived from previous attendees looking to learn more about a certain topic to help make it more engaging and worthwhile.
The Division also works collaboratively with other organizations to attend and train at other events. The main ones are the Utah Chapter of NIGP and EdPAC. We are happy to engage with and support these groups and their trainings to further collaboration between all public procurement professionals. There are valuable lessons to be learned from all the various groups and these trainings provide an opportunity to learn from each other.
Refer to our monthly newsletter for upcoming in-person trainings and registration. You can also reach out through a Contact Us page to get added to the distribution lists to receive frequent emails with training announcements.
Virtual Trainings
The Division now provides short, 30 minute to 1 hour, trainings virtually to supplement the in-person trainings during months when there are no in-person events. These Brown Bag Learnings take place over lunch and also provide continuing education credits for attending.
The Division staff is also able to provide virtual trainings to their supported agencies as needed on any topics that they might be interested in.
Utah Public Procurement Place (U3P) Training
If you are a vendor looking to register on the new U3P click here and then click "Register" in the top right corner.
U3P-Bonfire
The Division of Purchasing is migrating to a new eProcurement platform. If you are making that migration with us you need to send an email to [email protected] with the names and email address of the individuals that you would like added to the sandbox or the production portal. Once you have access to either portal you will have access to Bonfire Support, which has extensive support articles and videos. If you need additional assistance while using the platform reach out to the Bonfire Support Team at [email protected]. Here are links to the Sandbox Environment and the Production Portal.
Important Dates
- Production Portal and Sandbox are Live for All Users
- No new users will be added to U3P-Jaggaer after October 5, 2024
- All existing Jaggaer users must migrate by April 2, 2025
- U3P-Jaggaer Download Cut Off - December 31, 2024. The Division of Purchasing has initiated the U3P Jaggaer data export and will provide the sourcing data after June 30, 2025. Data related to any solicitation posted after December 31, 2024 is the responsibility of the posting entity to export. If you have not already begun to export this data you should do so as soon as possible, as the process may take more time than anticipated based on number of files and file sizes.
- Purchasing.utah.gov/currentbids will be redirected to Bonfire Portal April 2, 2025
- Pilot Group B Training - October 28, 2024 - Click here to access the recording
- Pilot Group C Training - March 12, 2024 - Click here to access the recording
Relevant trainings and information will be added to this website in the coming weeks. Your patience and understanding during this transition are greatly appreciated. Should you have any questions or require additional information, please contact [email protected].
U3P Training Guides
- Jaggaer Courtesy Posting Cross Reference Language
- Creating a Project in 20 Minutes
- Creating a Project (solicitation/sourcing event)
- Bid Tables and Pricing Sheets
- Approvals
- Public Q&A
- Communicating with Vendors
- Evaluating Projects - Purchaser
- Evaluating Projects - Reviewer
- Reopening a Project
- Awarding
Division of Purchasing Internal Process Guides
If you have setup your projects similar to how the Division of Purchasing has setup its templates that are accessible within U3P, the below internal process guides may be useful.
- Cross Reference Instructions
- Posting Instructions
- Evaluating and Awarding
- Extending or Amending
- Canceling
- Award Memo
If you need assistance with the old U3P-Jaggaer please reach out to [email protected]. The guides that were previously here have been archived as we transition to U3P-Bonfire.